Campus & Community

From the Comptroller: Adjustment to Sales Tax Reimbursement Rules; Updated Travel Policy to Be Issued Later in 2023

Wednesday, April 12, 2023, By Jennifer DeMarchi

Effective immediately, Â鶹ƵµÀUniversity staff and faculty members utilizing a University credit card will no longer need to seek sales tax reimbursement from the vendor if the purchase results in less than $25 in sales tax per transaction. Though employees should continue to request tax-exempt purchases every time they utilize their University credit card, this rule change will eliminate some of the retroactive action necessary to correspond with vendors and request refunds for mistakenly-charged sales tax.

The University will continue to require reimbursement from the vendor for transactions exceeding $25 in sales tax. The Comptroller’s Office individuals and departments if they encounter challenges with larger tax amounts.

The updated sales tax rule is a part of a broader review of the campus travel policy, which is currently underway. Though the full, updated policy won’t be available until later in the calendar year, the Comptroller’s Office is providing the sales tax update to the campus community now in order to help ease the administrative burden associated with reimbursement.